Registration Rules
Registration Rules for Transfer Degrees (AAS, AS, AE, AFA), Transfer pathway programs, ATE, and guided entry pathway programs
Academic Related Credit Rule - ACA-122, College Transfer Sucess
Students working toward transfer and a bachelor’s degree at a four-year institution are required to enroll in ACA-122 College Transfer Success during their first semester at GTCC. Students with an awarded bachelor’s level degree may submit Credit for Prior Learning Request: ACA-122 Alternative Credit Form to the Records Office to receive academic credit for this requirement.
English Developmental Credit Rule - ENG-025, College English Skills
At greater than 32 credits earned, students must enrol in ENG-111 or transfer equivalent credit from an accredited institution before they may register for any other courses. If the student registers for ENG-025 and attempts to drop the course, they will be required to drop all their courses.
Math Developmental Credit Rule - MAT-025, Concepts of Essential Math; or MAT-035, Concepts of Algebra
At greater than 16 credits earned, students must enroll in MAT-025/035, transfer credit from an accredited institution, or receive equivalent non-credit based on their high school GPA before they may register for any other courses. If the student registers for ENG-025 and attempts to drop the course, they will be required to drop all their courses.
Math Curriculum Credit Rule - MAT-121, Algebra/Trigonometry I; MAT-143, Quantitative Literacy; MAT-152, Statistical Methods; MAT-171, Precalculus Algebra, or MAT-175, Precalculus
At greater than 32 credits earned, students must enroll in MAT-121, MAT-143, MAT-142, MAT-171, or MAT-175, or transfer equivalent credit from an accredited institution before they may register for any other courses. If the student registers for a MAT curriculum course and attempts to drop the course, they will be required to drop all their courses.
Registering for Classes
Registration for courses is a process conducted by the student via Colleague Student Planning and Registration at https://selfservice.gtcc.edu/ (log-in required), or in some cases, by an authorized staff or faculty member.
Students are assigned registration times based on the number of credit hours they have completed and whether they are enrolled in certain limited enrollment programs. This registration time is available in Self-Service under the specific registration term in Planning Overview: Course Plan. Continuing students may register from their designated date and time through the last day to register for the semester or session. New students who have completed orientation may register from the begging of the open registration period through the last day to register for the semester or session. Once the semester or session begins, enrolled students may add a course to their class schedules from the first day of the term or session until the end of the corresponding schedule adjustment period.
Registering for courses after instruction has begun may be detrimental to student learning. Any student who adds a course after the start of the session or term will be held responsible for all course information previously covered. Students are not guaranteed make up privileges.
Students whose names do not appear on the instructor’s roster in Self-Service are not officially registered and will not receive credit or grades.
Waitlists
A waitlist is a record of students interested in adding a course that does not have available seats. If a course is full, students may have the option of joining a waitlist for that course. If a seat in a waitlisted course becomes available, students are notified by GTCC email in the order in which they signed up for the waitlist. A student has 24 hours from the time of notification to register for the course. The 24-hour period starts when the email notification is sent, not when it is read by the student. If the available seat is not filled, it will be offered to the next student on the waitlist. If a student misses the enrollment deadline for a waitlisted class, the student may rejoin the waitlist but must start at the bottom of the enrollment priority ranking.
Students should remove themselves from waitlists for courses they no longer wish to add to their schedule. Each semester or session, the waitlist feature will be turned off on a designated date, and after that point, the waitlist will not be used to determine course enrollment priority. Students are responsible for monitoring course availability after the waitlist feature is made inactive.
Attendance Policy and Administrative Withdrawal Procedures
College-Wide Attendance Policy
Class attendance and participation in developmental and credit-level classes are necessary for academic success. The student’s record of attendance will begin on the first day of the course, even if registration occurs after the semester has begun. Students are expected to attend and complete all scheduled instructional activities, both in class and online. Instructors will record attendance each day the class meets and in online portions of a class at least once a week in Self-Service.
Attendance in a face-to-face class is based on the student’s physical presence. Attendance for an online portion of the class is denoted by a scholarly gradable activity submitted onto Canvas. Each week’s assignment must be completed by the student and graded by the instructor during that specified week, not allowing students to work ahead in future modules or assignments.
Students with Approved Accommodations
Students who have Disability Access Services (DAS), Title IX, and/or Veterans Affairs-related accommodations in place are responsible for ensuring that appropriate and current documentation has been submitted and approved prior to the time any attendance concerns are raised. Approved accommodations will be considered in accordance with institutional policy once documentation is on file.
A student may withdraw from any course up to the published deadline. Refer to the Refund Policy for details about if any tuition will be refunded based upon the date the student withdraws.
10-Day Rule: At any time during the semester and regardless of a student’s use of financial aid benefits, the college will administratively withdraw a student who is not in attendance for 10 consecutive calendar days including weekends, and canceled class sessions (in which there is an option for, or completion of, an “Out of Class Assignment”). College breaks will be excluded from the 10-day attendance count. Students must attend all components (face-to-face, online, lab, clinical, etc.) of courses. If a student attends only one portion of the course and not the other, and misses 10 consecutive days in either, they will be administratively withdrawn. Additionally, the college will administratively withdraw a student who has not completed any graded activities for 10 consecutive days in their fully online course.
With the approval of the Senior Vice President of College and Workforce Instruction, individual departments may set attendance requirements that are more stringent than those stated above if they are required by programmatic accreditation or regulatory agencies. Those requirements must be published in the course syllabus and respective programmatic handbooks. It is the student’s responsibility to be aware of the course attendance policy.
Students will be made aware that course drops and/or withdrawals will change their enrollment intensity, which may affect a student’s Veterans Affairs, financial aid, and other benefits.
Withdrawal Procedures
During the schedule adjustment period, students may drop courses using Self-Service. After the schedule adjustment period ends, students must submit an online drop/withdrawal form available through the Records Office Forms webpage.
Students who withdraw from a course after the schedule adjustment period ends through the course census date will not receive a grade and will be eligible for a 75% refund of the cost of the course if they are registered for less than 16 credit hours for the semester. Students who withdraw from a course after the census date up to the withdrawal deadline will receive a grade of W and will not be eligible for a refund. The census date for each course can be found in Canvas on the course syllabus. Students who do not complete a course and do not withdraw will receive a grade of F for the course. Students are responsible for initiating the withdrawal process.
Students enrolled in paired or co-requisite courses are not allowed to withdraw from only one course in the pairing; students must withdraw from both courses.
Administrative Withdrawal Procedure
Attendance is required and will be taken at each class meeting and once a week in all online portions of classes. For more information about attendance requirements, see the attendance policy. Per the 10-day rule, students who fail to attend developmental and for-credit classes for 10 consecutive calendar days will be administratively withdrawn and a “Withdrawn Administratively” (WA) grade will be entered. Students who are withdrawn from class after census will be responsible for course payment and will not be eligible for a refund.
At any point of the semester once the student stops attending for 10 days, the college will assign a grade of WA for the course. No credits or grade points will be awarded, and the WA will not affect the GPA. Students who have not attended class for 10 or more days will be notified via the student’s official college email and/or text.
Withdrawal from a class may affect a student’s Veterans Affairs, Financial Aid, and other benefits. For students receiving financial aid, the course will be recorded as an attempt, will count against the completion rate of the Satisfactory Academic Progress (SAP) calculation, and may affect future financial aid awards and eligibility.
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