2018-2019 Catalog 
    Jul 12, 2024  
2018-2019 Catalog [ARCHIVED CATALOG]

Registration and Attendance

Registering for Classes

Registration for classes is a process conducted by the student via WebAdvisor at https://webadvisor.gtcc.edu (log-in required) or, in some cases, by an authorized staff or faculty member.

Students are assigned registration times based on the number of credit hours they have completed and whether they are enrolled in certain limited enrollment programs. This registration time is available in WebAdvisor under My Online Registration Time. New students are able to register after their designated date and time. Students who have completed orientation may register for or add a class during the designated schedule adjustment period.

Students whose names do not appear on the instructor’s roster are not officially registered and will not receive credit or grades.

Caution: Registering for classes after instruction has begun may be detrimental to student learning. Any student who adds a course after the start of class and before the census date will be held responsible for all course information previously covered. Students are not guaranteed make up privileges.


A waitlist is a record of students interested in adding a class that does not have available seats. If a class is full, students may have the option of joining a waitlist for that class. If a seat in a waitlisted class becomes available, students are notified by GTCC email in the order in which they signed up for the waitlist. A student has 24 hours from the time of notification to register for the course. The 24-hour period starts when the email notification is sent, not when it is read by the student. If the available seat is not filled, it will be offered to the next student on the waitlist. If a student misses the enrollment deadline for a waitlisted class, the student may rejoin the wait list.

Students should remove themselves from waitlists for classes they no longer wish to add to their schedule. The wait list feature will be turned off on a designated date, and after that point, the wait list will not be used to determine course enrollment priority. Students are responsible for monitoring class availability after the wait list feature is made inactive.

Attendance Policy

Regular attendance in class is essential to receiving maximum benefit from the educational experiences. A curriculum student is expected to attend and be on time for all classes and lab/shop/clinic sessions. In order to remain enrolled in a course a student must be in attendance on or before the census date. For all other classes, a student must be physically present in the class on or before census.

Military leave of absence(s) will not be counted as an absence when the instructor has received prior official notification. Responsibility for initiating such notice rests with the student. Military personnel must be able to enter the course prior to the census date. Leave that interferes with the course entry before the census date will require that the individual drop the course.

Curriculum and continuing education students are allowed two days of excused absences each academic year for religious observances as required by law. Curriculum students must notify instructors in writing of expected religious absences within the first three weeks of class.

Some programs may have outside regulatory bodies that require a minimum of course attendance hours (i.e., BLET, Cosmetology, Aviation). Each instructor will include attendance requirements and criteria for tardiness on the course syllabus.

Students are responsible for course content when absent and for coming prepared to the class following the absence. Students should refer to the course syllabus for the class policy on make-up work.

During the Schedule Adjustment Period, students may drop or add open classes using WebAdvisor. After the Schedule Adjustment Period and on or before the course census date, students may drop a course using the drop/add form which can be obtained at Enrollment Services. After the course census date, students may withdraw from a course by completing the Withdrawal form which can be obtained from Enrollment Services.

Withdrawal Procedures

During the schedule adjustment period, students can drop classes using WebAdvisor. After the schedule adjustment period ends, students must follow the withdrawal process.

Students who withdraw from a class after the schedule adjustment period ends up thru the class census date will not receive a grade and will be eligible for a 75% refund of the cost of the class if they are registered for less than 16 credit hours for the Semester. Students who withdraw from a class after the census date up to the withdrawal deadline will receive a grade of W and will not be eligible for a refund. The census date and withdrawal date for each class can be found on the course syllabus and the online withdrawal form. Students who do not complete a class and do not withdraw will receive a grade of F for the class. Students are responsible for initiating the withdrawal process.

To withdraw from a face-to-face, hybrid or online class, students must complete the online withdrawal form (login required). Students can access the online drop withdrawal form through their Moodle course page or from here.

Please note:  F-1 Visa, Athletes, Early Middle College, College and Career Promise students are not eligible to use the online withdrawal form.  A paper form must be obtained and the following steps completed: 

  • Obtain the instructor’s signature and required office signature on the withdrawal form.
  • Return the withdrawal form to the Enrollment Services Office at any campus location (photo ID is required).

If the course instructor is not available to sign the Student Course Withdrawal form, the department chair, program director, assigned faculty coach or Student Success Specialist is authorized to sign the withdrawal form.

Tuition and Fees Refunds

Registration obligates a student to pay tuition and any fees for the class. Non-attendance is not a basis for refund of tuition.

In compliance with State Board policy, GTCC will refund 100% of tuition and fees if the student officially drops the class before the first day of classes of the semester. GTCC will refund 75% of tuition only if the student officially withdraws from class on or after the first day of classes of the semester and prior to or on the class’s census date. Fees such as the campus access/security/parking fee, lab/shop/clinic fee, physical education fee, student activity fee, technology fee, student accident insurance fee, and malpractice insurance fee are not refundable after classes start.

No refunds will be issued to students who withdraw from a course after the census date.

PLEASE NOTE: During the schedule adjustment period, if students drop and add a class with the same number of credit hours, both the drop and the add must be completed in the same registration session in order to receive full credit for the dropped class.

For additional info regarding the refund policy, please visit https://www.gtcc.edu/_files/financial-aid/RefundPolicy.pdf.

The college refund policy is established by the NC General Assembly and is subject to change without notice. Please allow six to eight weeks after the census date for a refund.

Special Refund Conditions for Title IV Federal Student Aid and State Grant Recipients

Federal and State law sets special refund policies for students who receive Title IV federal aid and/or state grant funds. To review these policies click here.